Register privacy statement – Handling of personal data

According to the General Data Protection Regulation, the personal data controller of a register is obligated to inform the register’s data subjects in a clear manner. This statement fulfils this informing obligation.

1. Personal data controller

 

Melkki Oy

Contact information:

Salomonkatu 17

00100 Helsinki

Contact information in matters related to personal data files:

Patrik Felixson

Salomonkatu 17

00100 Helsinki

040563 1882

patrik.felixson(at)melkki.fi

 

Contact information of the data protection officer:

Data protection officer

Patrik Felixson

Salomonkatu 17

00100 Helsinki

040 563 1882

patrik.felixson(at)melkki.fi

2. Data subjects

 

The data subjects of this register are the job applicants who have sent their application via email.

3. Purpose of use of personal data

 

Purpose for the register and the processing of personal data

Personal data is only being processed for recruitment purposes and based on the consent of the applicant.

4. Personal data recorded in the register

The customer register contains the following information:

Contact information

  • Name

  • Address

  • E-mail

  • Phone number

  • And any other/additional personal information submitted by the applicant.

5. The data subject’s rights

 

The data subject has the following rights, and requests for their use should be sent to

Patrik Felixson
Salomonkatu 17

00100 Helsinki
040 563 1882
patrik.felixson(at)melkki.fi

 

Right to access data

The data subject may check the data we have recorded.

Right to rectification

The data subject may request the rectification of inaccurate or incomplete personal data.

Right to object

The data subject may object to the processing of personal data if the data subject feels that personal data has been processed unlawfully.

Right to forbid direct marketing

The data subject has the right to forbid the use of personal data for direct marketing.

Right to deletion

The data subject has the right to request the deletion of data if personal data processing is not necessary. We will handle the request for deletion and proceed to either delete the data or state a justified reason for not being able to delete the data.

It should be noted that the controller may have legal or other rights to not delete the requested data. The controller is obligated to preserve accounting materials for the duration (10 years) set out in the Accounting Act (Chapter 2, Section 10). For this reason, materials related to accounting cannot be deleted before that term has expired.

Withdrawing consent

If the processing of personal data is only based on the data subject’s consent and not for instance on a customer relationship or membership, the data subject may withdraw consent.

The data subject may complain of the decision to the Data Protection Supervisor

The data subject has the right to demand us to restrict the processing of controversial data until the matter is solved.

Right to complain

The data subject has the right to complain to the Data Protection Supervisor if the data subject feels that we are violating the effective data protection regulation when processing personal data.

Contact information of the data protection supervisor:  www.tietosuoja.fi/en/index/yhteystiedot.html

6. Regular information sources

 

Customer information is regularly obtained from a job applicant, when an application is sent to contact(at)melkki.fi.

7. Regular disclosure of data

 

The data is not disclosed for marketing or any other purposes outside Melkki Oy. 

8. Duration of processing

 

Personal data obtained from job applications is stored for two years.

9. Personal data processors

 

Personal data in the register is only processed by the employees of Melkki Oy with access to the contact(at)melkki.fi email account.

The controller and its employees process personal data. We may also outsource the processing of personal data partly to a third party, in which case we will guarantee with contractual arrangements that personal data is processed in compliance with valid data protection legislation and also otherwise appropriately.

10. Transferring data outside the EU

 

Personal data is not transferred outside the EU or the EEA.

11. Automatic decision-making and profiling

 

We are not using the data for automatic decision-making or profiling.